Web-based document management tool eTransmittal does two significant things for architecture, engineering or construction firms first and foremost. It ensures that the firms have the ability to transfer large files effectively while also enhancing the level of security offered by other transfer programs like FTP. eTransmittal is the only company that provides this level of care and function within the A/E/C industry specifically. By implementing this tool, these businesses can stop paying for printing, shipping and courier costs associated with delivering large files to and from clients or associates. Instead, these businesses can use eTransmittal to send and receive files with enhanced security to protect those documents while lowering costs.

How It Works

• The leading company in web-based document management software for the A/E/C industry is eTransmittal. There is no other FTP alternative solution that is able to match the secure level of the eTransmittal platform. Here are some key aspects of this product to keep in mind.

• The automated and secure document transmission has just three steps. The process is incredibly easy and even those with no knowledge of using FTP's or other transfer software can use it.

•  The automated document version tracking is safe and effective. Each document receives its own number and time/date stamp. This makes it easy for architecture, engineering and construction firms to track what is happening in each document.

• The system tracks when a transmittal was sent, who has accessed it as well as when the document was viewed, changed, downloaded or otherwise used. This makes it easy to track versions and viewing.

• It also provides for a label based document organization system, which ensures a fast, easy search of the document is possible. This also allows for an easy location of documents within the system. This helps to speed up the process considerably.

• This web-based document management software does not put security at risk. In fact, there are multiple layers of security to protect all aspects of the document transfer process. Users must log in using a provided name and password. All documents receive encryption when stored in the system. The Pro interface also offers a public or private option users can select from, including documents that are password protected. You can choose which users can view, make changes to, or send specific documents associated with your projects. This speeds up the process of transmitting files without reducing any efficiency or security in the process.

Web-based document management software continues to develop and change, and eTransmittal does a fantastic job of giving businesses access to the very best resources possible. It goes without saying that a business must have a safe way to transfer documents like this, but the printing, sending and courier costs are often too hard to manage on a frequent basis. A better option is to use the electronic management software this company offers. It ensures efficiency, productivity and a better final result because communication is enhanced. Architecture, construction, and engineering firms can enhance their bottom line as a direct result.

When you need to transfer big files, you do not have time to waste on systems that fail midway through the process or take too long to get your information sent out. You need fast, efficient resources. If you are a construction company, chances are good you are managing a wide range of big files on a regular basis. How are you doing this right now? Is it effective? What areas of concern do you have? For many construction companies that transfer big files, eTransmittal can make a significant improvement in the effectiveness of the company's response.

Advantages of eTransmittal to Transfer Big Files

As you consider the various methods to transferring big files, realize that you are not limited to just a handful of companies, which is what you may have right now. In fact, no matter what type of file transfer system you are using, eTransmittal can give you more power, more control and do so at a far lower price. Here's how.

• You no longer have to worry about shipping costs or dealing with couriers who continue to run late. With this type of software, you can transfer big files without having to rely on anyone else to make it happen. That is powerful and it keeps you in control over your document management.
• You no longer have to worry about complicated edits. The system is set up to track all of the edits that take place within your files as you transfer them back and forth from architects to clients and more. This ensures you never miss an important change in the process and ensures communication lines are easier to track and manage.
• You have the tools you need to manage your documents. You no longer need to worry about managing the feedback received. Even complex documents can be easily organized so that you always have the necessary information you need to accomplish your goals. This is, perhaps, the biggest resource available to business owners from construction companies because it can speed up the approval time, and get questions answered faster.

What can eTransmittal do for your business? It will help to simplify the document sharing process. You can effectively transfer big files without concerns or added costs. You can also take advantage of the tracking and security through FTP and email. There is simply no risk to using this system, either. Moreover, you can improve productivity and efficiency so that you are running at a higher profitability level as well.

Overall, a construction business may feel hampered or limited by the file transfer system currently in use. However, with the tools of eTransmittal, your business can be managed more effectively so that there is never a question about what changes need to be made or who will make those changes. In fact, a wide range of businesses will profit from simply having the ability to keep the transfer of big files in house rather than having to rely on third parties to make that happen. Now, eTransmittal provides you with the tools you need to move your business forward.

Improving business practices, including the need to transfer big files, is an important process for any business. Some companies can speed up the process, provide better ability to access data and ensures efficiency all around. This is what eTransmittal can do for your business.

This company’s products ensure that you are getting the best results from your firm’s scope. As you consider how your business is currently running, keep in mind that your top technology priorities need to be constantly monitored. Look at some of the biggest technology priorities for this year, for most businesses, and notice how eTransmittal can play a role in making those priorities a reality for your business.

1. Cutting Costs: Managing the cost of running your business is likely to be your biggest factor going forward. The good news is that the technology you implement from eTransmittal cuts your costs. No longer do you need to spend hours to transfer big files and pay someone to watch the progress. 
   
2.  Improve Processes: You need efficiency not only to improve the cost factor but also to improve the way that you communicate with your business partners, associates and with your customers.
3.  Increase Analytics: The trackability of changes in documents can be time consuming and hard to manage. However, eTransmittal improves the process to make the transfer of big files more efficient, but also to manage the actual changes made from one person to the next.
4. Consolidating Operations: Do you have overlap in who does what in your industry? This can cut into productivity across the board. When you turn to a system that is able to improve the way you send and receive information, you minimize the amount of overlap and make each employee and system more efficient.
5. Improve Effectiveness: When you use the services of eTransmittal, you get an automated system. You have more ability to control the system. In fact, it is less likely that you or your team will need to turn to your IT services for help. Rather, the system is so simple that anyone can transfer big files and have a smooth process.

What does all of this do for your business? It enables your business to automate the process and reduce the number of man hours spent managing your system. That helps to improve efficiency and productivity, which makes your system more effective.

This year, important technology updates will occur in businesses. From cloud computing to virtualization, Web 2.0 and mobile technologies, changes in the way you do business will improve your business’s bottom line. You could avoid all of these technologies and keep going with the system you have in place. Doing this, though, will limit the amount of success you have overall. That could hurt your business in the long term, which is likely something you do not want to do. Instead, turn to eTransmittal for the services this company offers.

File Transfer Programs (FTP) for sharing and managing large files are becoming outdated technologies. But because they are used widely, generally understood, and inexpensive in nature, they are still the go-to solution for many Architecture, Engineering, and Construction firms. However, many companies are learning about FTP alternatives like eTransmittal. This file sharing solution allows them to transfer big files anywhere, but also offers elegant features that save time and money. 

Instead of using FTP, users simply sign up to the Web-based service that provides user access to automated file transmission, tracking, security and alerts. Users can invite all of their contacts to be able to access the files and basic features. The Web-based software allows for security and organization far beyond the capabilities of any FTP files.

The Set-Backs of File Transfer Programs

Professionals in the A/E/C industry must consistently work within and share big files as part of their day-to-day routine. This consistent use makes it more difficult to battle the drawbacks of transmitting FTP files. Special software and hardware is required for FTP. It often takes time to set up and transfer files, and once that is done there are little, if any, tracking features. Because of this, professionals spend valuable time communicating with coworkers on revisions and status, and then time interpreting the changes and comments. If these aren’t downfalls themselves, security is always a worry with FTP.

Web-based software like eTransmittal offers an FTP alternative that requires no special downloadable software. With only an Internet connection, users can immediately transfer big files with streamlined efficiency and optimal security. eTransmittal is also the only solution developed specifically for the A/E/C industry

A File Sharing Solution Specific for A/E/C Firms Means Higher Work Productivity

Simplifying and automating the transfer and tracking of A/E/C documents revolutionizes the way teams can transfer big files.

eTransmittal’s solutions are specific to the A/E/C industry, in order to solve real problems that were consistently seen. A/E/C firms need to transfer big files daily, or multiple times per day, to geographically dispersed project and team members. But instead of just transferring them, they need it the process to be quick, easy, cost-effective, and secure – and they need to track and manage those documents at the same time.

Can you imagine never having to wonder who was last working on a file, and when? Can you imagine not having to interpret written or spoken comments from several people?  Can you see all the time you’d save not having to retrieve files and organize versions? Would you like to receive an alert every time a comment or change is made?

eTransmittal allows A/E/C professionals to spend less time spent sending, retrieving and tracking documents, giving them more time to focus on accuracy and the quality of their work.  

As an Architecture, Engineering or Construction Professional, you probably spend a lot of time and get a lot of headaches transferring big files to colleagues. You may use an FTP program or you may print and ship documents. Both alternatives have many set-backs; there’s no tracking of who does what and when, you spend a lot of time communicating back and forth, and there is limited security for your documents.

Security Concerns of FTP

File Transfer Protocol (FTP) was not designed to be a secure program and was not designed to encrypt the file transfers. All transmissions done in an FTP program are in clear text, and passwords, usernames, and data can be easily read by anyone that can get on or hack into the network. There are “secure” versions of the protocols, but still the technology is far behind some of the web-based secure file transfer and tracking systems that are available today.

Multi-Tiered Security That Doesn’t Leave Out Essential Productivity Features

eTransmittal developed a much needed solution to simplify the need to transfer big files and the process of document tracking. The system has streamlined and automated the process of transferring, and communicating about files, and all with the provision of multi-layered security. They do this by integrating a security feature at every level, from encrypted transmissions to logins, to password-protected storage.

Can you imagine the cost you’d incur if you had a breach with a proprietary design or intellectual property? The consequences could be unimaginable, and definitely destructive to the project on hand and the client who trusted your security provisions. The secure platform of eTransmittal is un-matched by any other FTP alternative solution. The most important aspect of their security features for A/E/C firms is that security provisions were designed specifically for the needs of A/E/C firms.

The Old Ways of Transfer

eTransmittal allows A/E/C firms to move away from FTP. Users no longer have to zip files and send via email. Users no longer have to print documents, highlight main points to point out areas to review, and then ship that document to a colleague. All of these old techniques took countless hours, extra money, and tons of energy.

The need to transfer big files goes along with the need to have streamlined and automated communication between team members and clients. Think of the possibilities if you company could save countless hours and dollars by making it all easy. The need to transfer big files does not have to happen without easy tracking features and high-level security anymore.