Secure, Automated Document Transmission

Transmittals can be sent in three easy steps. Users simply log in to the system and:

• Click to select documents that need to be sent to other project team members. A pre-numbered transmittal is automatically created
• Click to select contacts to whom the documents will be sent
• Click "Send" - eTransmittal then automatically notifies the intended recipient by email, within seconds, that a transmittal with documents and messages is waiting for them to review and/or download as a guest user of the system.

Automated Document Version Tracking

Each document is automatically given its own number and time/date stamp, thus allowing A/E/C professionals to make sure they are working on the correct version of the document for a given project. eTransmittal also maintains a Revision and Status History on each document.

Time- and Date-stamped Transmission Audit Trail

eTransmittal automatically tracks when a transmittal was sent, who accessed it, and when they reviewed it and/or downloaded it, as well as when they sent the transmittal back with comments or changes.

Automated Alerting

eTransmittal offers a variety of alerting options, including a standard email alert to a recipient that a transmittal is waiting for them. Advanced alerts include alerting users how much disk space is still available, and when guest users have accessed the information sent to them.

Label-based Document Organization System

Users can apply as many "labels" to a document as they choose which allows for fast, easy searches and location of documents within the system. Typical labels applied to documents include: Multi-site, Vendors, Company Divisions, Confidential, Geographical, and other document associations that need to be flagged. This labeling function is far more powerful and efficient for document searches than traditional, folder-based structures.

Multiple Levels of Security

eTransmittal offers multiple levels of security including: users must log in with a name and password; documents are encrypted both when they are stored on the system and when they are transmitted using online banking/e-commerce-level encryption; and the advanced "Pro" interface features a "Public/Private" project option in which documents can be password-protected, so only those with designated user access privileges can view, modify, and send specific documents associated with specific projects.

Other features of eTransmittal include: One central repository for documents, redundant storage of the material with multiple back-up servers to protect the data; powerful document search functions; and 24/7 access anywhere in the world using an internet connection.